Reporting to : Head, Company Secretary
Work Location : HQ Office, Ara Damansara
Key Requirements
- Bachelor’s Degree, Professional Degree (eg. the Institute of Chartered Secretaries and Administrators), Law, Business Studies/Management degree or such other qualification earned from prescribed body under Section 235(2)(a) of the Companies Act 2016 and a valid SSM Practising Certificate.
- An associate member of MAICSA and able to be named as a company secretary;
- Minimum 8 years of working experience in a secretarial field with 4 years managerial experience;
- Well-versed with company secretarial practise and equipped with knowledge of the Companies Act 2016, Malaysian Code of Corporate Governance and other relevant rules and regulations;
- Well-versed in all aspects of lodgement, administrative and corporate secretarial requirements and their deadlines;
- Have good coordination and management skills, able to multi-task and able to work under pressure;
- Excellent minutes writing skills for Board/Board Committee/ Management Committee Meeting;
- Good interpersonal skills, with strong communication ability to liaise and manage subordinate in the department, peers, senior management and the board of directors;
- Good knowledge of using Ms Word, Excel and PowerPoint, SSM- MYCOID & MBRS system;
- Strong command of English and Malay (both written and verbal);
- A team player, possess positive working attitude, responsible, committed to work, driven, proactive, organised, meticulous and resourceful and is able to work independently with minimum supervision.
Job description:
- The position will require the candidate to be a named Company Secretary for the portfolio of companies in the Group.
- To provide full range of company secretarial duties for the Group and ensure full compliance with the latest Companies Act 2016, Corporate Governance and other relevant rules and regulations.
- To ensure timely preparation and submission of statutory returns, forms and documents for submission to the Companies Commission of Malaysia and other regulatory bodies.
- To ensure proper maintenance and updating of filing of statutory records which include registers, resolutions, minutes and returns
- To ensure full compliance with regulatory requirements, memorandum and articles of association, shareholders’ agreements and other relevant guidelines.
- To assist the Head in the pre-and post-Management Committee meetings, Board of Directors’ /Board Committee Meetings, Annual General Meetings, Extraordinary General Meetings including but not limited to the preparation of meeting agenda, notice of meetings, meeting calendar and compilation of board papers and preparation of minutes of meeting.
- To ensure that the Minutes of Board/ Board Committee, Management Committee, Shareholders Meetings and Director’ Circular Resolutions are prepared accurately on a timely basis;
- To ensure that the meeting papers, minutes of meeting, decisions, resolutions and policies decided at all meetings are circulated and disseminated to the Board, Management and other relevant parties on a timely basis, and also to follow up on their implementation accordingly.
- Attend Board, Board committee and Management Committee meetings and prepare accurate recording and early completion of minutes within the stipulated timeline;
- To liaise with regulatory bodies and/or relevant authorities and advisors such as Companies Commission of Malaysia, lawyers, auditors and etc.
- To advise on all statutory requirements, including those under the Companies Act 2016.
- To update the Boards of Directors on any amendments or updates on the Acts, regulations and any other relevant legislation.
- Experience in managing subordinate and possess excellent interpersonal skill in communication with colleagues, senior management and the board of directors
- Perform any other duties as assigned by the Management as and when is necessary.
- Able to work independently with minimum supervision as well as in a team.